POLICIES & GENERAL
Tournament Director Terms and Statement
Rally Cap Investments LLC (RCI) may outsource tournaments to various tournament delivery partners and affiliations. The tournament director is responsible for the distribution of these policies and its attending teams and patrons. The tournament director agrees to follow all terms of the rental agreement of the facility and will work with RCI to deliver a positive tournament experience for all. RCI accepts no responsibility for teams and patrons registered to outsourced tournaments for not having these policies disseminated to them. RCI will strive to post these in a public manner via their website and also at various locations around the facility.
HOLD HARMLESS, RELEASE, AND INDEMNIFICATION
USER, USER’S HEIRS, EXECUTORS AND ADMINISTRATORS HEREBY RELEASE, DISCHARGE AND AGREE TO DEFEND, INDEMNIFY, HOLD HARMLESS AND FOREVER DISCHARGE RCI, INC., CITY OF BRYAN, AND THEIR RESPECTIVE AFFILIATES, OWNERS, DIRECTORS, ELECTED OFFICIALS, AGENTS, EMPLOYEES, CONTRACTORS, SUCCESSORS AND ASSIGNS (COLLECTIVELY, THE “RELEASED PARTIES” AND EACH INDIVIDUALLY, A “RELEASED PARTY’), FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, ACTIONS, COSTS, LOSSES, EXPENSES, DAMAGES OR CAUSES OF ACTION FOR DAMAGES OR OTHER CLAIMS OF ANY NATURE ARISING OUT OF OR IN ANY WAY CONNECTED WITH USER’S ACTIVITIES AT THE FACILITY (THE “CLAIMS”), INCLUDING CLAIMS OCCASIONED WHOLLY OR IN PART, BY ANY ACT OR OMISSION OF A RELEASED PARTY. FURTHERMORE, USER AGREES TO DEFEND, INDEMNIFY, HOLD HARMLESS AND FOREVER DISCHARGE THE RELEASED PARTIES FROM (I) BODILY INJURY TO PERSONS, UP TO AND INCLUDING DEATH, CAUSED BY THE ACTS, ERRORS, AND/OR OMISSIONS OR THE WILLFUL MISCONDUCT OF LICENSEE ITS INVITEES OR SUBCONTRACTORS, (II) DAMAGE TO PROPERTY CAUSED BY THE ACTS, ERRORS, AND/OR OMISSIONS OR THE WILLFUL MISCONDUCT OF USER ITS INVITEES, OR SUBCONTRACTORS, (III) LOSSES ARISING FROM THE NEGLIGENCE OF A RELEASED PARTY, (IV) LOSSES ARISING FROM COVID-19 AND VARIATIONS OR MUTATIONS THEREOF, OR (V) THE MATERIAL BREACH OR DEFAULT BY USER OF THIS AGREEMENT.
Photo / Social Media Policy
Rally Cap Investments LLC (RCI) aims to recognize the talent of all participants at events held at RCI operated facilities. This recognition is delivered through social media and the RCI website.
Regarding the above statement, all attendees at RCI operated facilities hereby acknowledge and authorize Rally Cap Investments LLC, a Texas limited liability company (“RCI”), and its employees, affiliates, subsidiaries, and sponsors to utilize all photographs, videos or other likeness of myself and/or son/daughter as they deem appropriate in promotional materials or social media. RCI has permission to post player, coach and spectator photos, videos, and likeness to social media in any event hosted at an RCI operated facility. Roster information provided by coaches, parents and/or players may also be used within events, on social media, and in print material in relation to events at RCI facilities.
If any person has concerns or complaints regarding the use of an image on RCI websites, social media, or promotional material they may contact RCI directly via email at: firstname.lastname@example.org.
Metal Spikes Policy
No metal spikes will be permitted on any artificial turf surfaces at RCI operated facilities. Tournament directors will be responsible for disseminating information to all participants and instructing umpires to enforce.
Sunflower Seeds and Gum
These products are not permitted at RCI operated facilities.
Admission and Parking
RCI facilities endeavor to operate in a safe and responsible environment which may include but not limited to the use of cashless payment options. For spectators and visitors, parking and/or admission fees may be required for entrance into specific areas of the facility. Admission prices may vary depending upon the venue and event. Pricing for individual events will be made available to tournament directors prior to the event. Parking and admission fees are considered a non-refundable purchase.
Food & Beverage Including Alcohol (Outside coolers not permitted)
Due to the quality and maintenance needs of the synthetic turf at the complex, peanuts with shells, sunflower seeds, and gum are strictly prohibited. In addition, guests will NOT be permitted to bring coolers, outside food and drink or glass containers into the complex; however, players are permitted to enter with individual drinks and food in plastic containers that is reasonable for their consumption throughout play. Food and beverage services are available for all guests.
Alcohol may be sold at events and leagues and will be executed in a safe and responsible manner. RCI takes the responsible service of alcohol seriously and follows the relevant laws and licensing requirements of the state of Texas in relation to the sale and service of alcohol. No outside alcohol may be consumed on RCI operated facilities.
Drugs, Tobacco and Smoking
To protect the health, safety and well-being of all guests, drugs, tobacco and smoking are strictly prohibited. For clarity, smoking or other use of tobacco products including, but not limited to, cigarettes, e-cigarettes, pipes, cigars, snuff or chewing tobacco are not permitted within RCI operated facilities.
Concussions are taken seriously at RCI facilities and a full set out RCI concussion protocols can be found here.
Guest safety is paramount at RCI facilities. In the event of lighting or other severe weather conditions, events will cease at outdoor venues and guests will be directed by staff to vacate the complex until it is deemed safe to resume play. RCI reserves the right to close the facility in the event of bad weather. Please refer to individual event policies for refund information.
Field of Play
RCI takes pride in its facilities and aims to offer a professional experience and provide high quality. To protect the synthetic turf, metal cleats and spikes are not permitted on these surfaces. Also, all players, coaches and attendees agree to use due diligence to maintain facilities. This includes, but is not limited to playing surfaces, fencing, dugouts, dugout seating, bleachers and surrounding hardscape areas.
All guests and staff of RCI facilities are expected to exhibit good sportsmanship and respect for others. Any physical, verbal and/or emotional abuse will not be tolerated and may result in the individual(s) being ejected from the facilities.
RCI requires each tournament director and each team to provide a certificate of team/participant insurance prior to their participation in an event. Rally Cap Investments LLC must be listed as additional insured on the certificate:
NAMED INSURED TO BE LISTED:
Rally Cap Investments LLC
3002 South Ong St
Amarillo, TX 79109
Your insurance carriers can add this free of charge. Tournament directors and teams must provide a certificate of insurance minimum seven (7) business days in advance of the event. Should your not have this in place, RCI offers insurance via Higginbotham Insurance and can be found here via this link (TBA) or the contact details below. The minimum requirements are listed.